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The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya's national interests in UNESCO and UNESCO's international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.
To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSONS SPECIFICATIONS FOR VACANT POSTS
MANAGER, FINANCE AND ACCOUNTS KNC 4 – 1 POST
Job Title Manager, Finance and Accounts
Grade KNC 4/D5
Place to Work Nairobi
Reports To Director Corporate Services
Classification Professional Management Level
Purpose of the Job The Manager, Finance and Accounts is responsible for providing technical and
professional leadership in the area of financial policies, regulations and systems.
Remuneration Gross pay Ksh. 234,789.00 – 305,522.00
Leave allowance –30% Basic Salary
Medical Allowance –As per the scheme rules
Group Life & Accident Cover - As per the scheme rules
Terms Permanent and Pensionable
a) Functions
The manager, finance and accounts officers are responsible for the following functions:
i. develop financial system and implement sound financial policies, systems, procedures, and internal
controls in compliance with Statutory Regulations and International Accounting Standards and
communication of the financial policies, strategies, and plans and ensure their evaluation thereof.
ii. Collections & Managements
• receipting of cash received;
• posting revenue collected in the cashbook in a timely manner;
• prepare revenue reports to ascertain the total revenue collected;
• mobilize, negotiate and source for funds for the Commission; and
• devise new revenue sources.
iii. Budgeting and Budget Control
• formulate and interpret the budget and finance policies and coordinate the preparation of the annual
budget plans, and establishment of proper internal financial controls;
• develop budgeting and financial instruments and submit to the relevant and authorized Offices in
good time and provide follow up activities as may be required;
• prepare annual estimates of revenue and expenditure (annual budget) coordination of the budget
process;
• authorization of expenditure;
• maintenance of vote book;
• process funds transfers within the approved financial policy and regulations manual;
• regular feedback to cost Centres on their expenditure;
• prepare monthly, quarterly and annual treasury reports;
• perform budget monitoring and reporting; and
• provide regular communication to the Secretary General/CEO on key financial and budgetary
matters.
iv. Records & Accounting
• maintain a chart of Accounts and classification of accounting transactions

• ensure compliance with all financial legal and regulatory requirements;
• manage the payment system by ensuring adequate controls in verification examination of payment
vouchers and settlements of trade payables as they fall due;
• ensure payments and transfers are done in the most efficient manner without loss to the
Commission;
• monitor, guide and advice on appropriate and accurate bookkeeping;
• manage the Commission's imprest account and ensure timely surrenders;
• process tax returns and other statutory contributions to ensure compliance;
• manage the organization's accounting calendar;
• prepare monthly, quarterly and annual Financial Statements and management reports for executive
Management, Board and Stakeholder;
• prepare monthly, quarterly and annual Management Reports for Board;
• maintain cheque books and cash book records in accordance with accounting regulations;
• reconcile all collection and operation accounts held by the Commission with respective banks;
• prepare monthly bank reconciliation status report;
• xiv. oversee proper maintenance, storage and security of financial and accounting documents;
• liaise with all external Auditors for System and Final Accounts Audit;
• manage Commission's debts; and
• prepare monthly, quarterly and annual treasury reports.
v. Management of Working Capital
• monitor cash flow and oversee the Commission financial performance against the budget and
operational requirements;
• manage cash flow and forecasting, and control the commitment of funds and expenditure trends,
in line with existing regulations;
• prepare weekly cash-flow reports;
• prepare cash-flow forecasts with cash need requests; and
• maintain asset register.
vi. Preparation of the Financial Statements
• process journals to correct errors;
• review bank and cash reconciliations;
• reconcile and close all General Ledger accounts of the Commission monthly; and
• generate financial statements.
vii. Investment
• perform cash use projection;
• identify suitable investment options;
• process funds transfer for investments;
• monitor investments portfolio against cash requirements; and
• generate investment reports to management and the Board.
• any other duties as may be assigned

v. planning and coordinate the timely preparation of monthly and quarterly reports and estimates as well
as outlining key activities to be undertaken to achieve desired targets;
vi. analyzing and reporting quarterly and annual reports on financial performance to the board of
management;
vii. coordinating banking services, reconciliation and custody of funds, securities and financial
instruments as well as preparing reports which summarize and forecast financial position in areas of
revenue collection, expenditure and investments;
viii. establishing stringent expenditure control procedures to ensure proper authorization for payments is
strictly followed, any expenditure incurred are supported by payment vouchers and other valid
accounting documents as well as ensuring that budgetary allocations are not exceeded without
justifiable cause;
ix. ensuring timely disbursement and payments for goods and services as per contract terms;
x. reviewing financial information detailing assets, liabilities and capital and prepare financial statements
and other reports to summarize current and projected financial position in order to ensure availability
of funds to implement planned activities;
xi. liaising with the ministry of finance/treasury, the auditor general's department and other relevant
government bodies on the interpretation and application of relevant financial and accounting
regulations in order to ensure processes that they conform to government policy and procedures;
xii. overseeing audit and tax functions;
xiii. reviewing the departmental budgets;
xiv. designing and implementing appropriate training programs for the directorate;
xv. liaising with the ministry of finance/treasury, the auditor general's department and other relevant
government bodies on the interpretation and application of relevant financial and accounting
regulations in order to ensure processes that they conform to government policy and procedures; and
xvi. any other duties as may be assigned
c) Requirements for appointment
i. at least 10 years' work experience with a minimum of 5 years at senior management level;
ii. Master's Degree in any of the following disciplines: - Business Administration preferably in Finance/
Accounting or equivalent qualifications from a recognized University or institution;
iii. Bachelor's Degree in Commerce, Business Administration, Business management (Finance or
Accounting option) or other relevant and equivalent qualifications from a recognized institution;
iv. certified public accountant CPA (K) or ACCA (UK) or equivalent qualification.
v. membership to ICPAK of good standing;
vi. leadership course lasting for not less than 4 weeks;
vii. fulfilment of the requirement of Chapter Six of the Constitution; and
viii. demonstrated proficiency in finance/accounting application/software.
d) Key Competencies and Skills
i. Communication and reporting skills
ii. Problem solving and analytical skills
iii. Interpersonal and negotiation skills
iv. Problem solving skills
b) Duties and Responsibilities
i. Participating in stakeholder's management through regular and proactive engagement with relevant
business partners to ensure sustainable partnership;
ii. Developing and install effective financial management systems and procedures aimed at improving
financial reporting and accounting through effective accounting for member contributions and
payment of claims to health service providers;
iii. developing and ensuring uniform implementation of accounting policies across the head office and
branch offices;
iv. assessing, managing, and minimizing financial risk by ensuring sufficient internal controls are in place;

How To Apply
For details of the advertised jobs and online application, access KNATCOM website

http://www.unesco.go.ke/careers
All applications should reach the Commission on or before Tuesday, 29th March 2022 at 5.00 pm.
Note: Only shortlisted and successful candidates will be contacted.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO is an Equal Opportunity Employer.

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