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Review coding of transactions and supporting documents to ensure their correctness as per the approved budget codes.
Ensure, in coordination with the relevant project staff, that project expenses are incurred consistent with grant agreements and budgets.
Monitor expenditures, planned costs, committed costs and identify cases of budget over-spent and under-spent to provide relevant information and advice to the budget holders for informed management decisions.
Ensure accurate maintenance of all files and transactions for grant requests, incomes, expenditures, accounting and closure at NRC Kakuma.
Support Project Coordinators/Managers in proposal writing, and budget preparation and monitoring.
Prepare periodic budget monitoring reports.
Ensure that the Kakuma office consistently meets all donor and NRC rules and regulations pertaining to finance and procurement.
Ensure that adequate financial management routines and systems are in place.
Directly lead, manage and motivate the Finance Assistant (FA) – and ensure that she/he has a clear work plan and objectives and receive regular supervisions and reviews.
Verify the accuracy, validity, legitimacy of all payments for completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made. Ensure NRC creditors are paid promptly.
Ensure weekly and monthly cash counts are made together with an independent senior manager. Work with Finance Assistant to compile cash requests into realistic cash forecast for review by Area Manager/Support Coordinator and Finance Manager by the 10th of every month.
Review and verify submitted weekly returns from the Finance Assistant to ensure correct coding before submission to the Finance Coordinator by every Monday.
Prepare and send monthly Cash and Bank reconciliations to Finance Manager Nairobi after review by SC and AM Kakuma.
Professional competencies
Experience from working as a Finance Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position's responsibilities
Knowledge about own skills/profile
Knowledge of English
Academic and Professional Qualifications
Bachelor's Degree in Business Administration, Commerce, Finance or Accounting
Certified Public Accountant (CPA), level 2
Relevant Experience
Minimum of 3 years' relevant experience in a donor grants management role
Specific familiarity with reporting to UNHCR, ECHO, BPRM, EC, SIDA, NMFA and UNICEF.
Knowledge, Skills & Personal Attributes
Excellent interpersonal, written and verbal communication skills
Good financial analysis skills
Understanding of the Kenya humanitarian environment
Good knowledge of financial reporting systems
Ability to work under pressure and meet deadlines
Ability to work well with people from diverse cultures and communicate effectively.
Ability to work independently and as part of a team
Good computer skills in MS Office.
Qualified female candidates are encouraged to apply
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
About the Team
NORCAP solves key challenges in the humanitarian, development and peacebuilding sectors, in order to better protect vulnerable people's lives and rights. We build partnerships and projects with national and international organisations and stakeholders. Skilled NORCAP experts contribute to developing partners' capacity – to identify and address challenges, improve collaboration and encourage new and innovative approaches. NORCAP is part of the Norwegian Refugee Council.
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