jobalert goal: [New post] Commission on Administrative Justice (CAJ)

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Commission on Administrative Justice (CAJ) – Assistant Office Administrator II.

by jahkeysalma

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INDENT FOR THE POSITION OF ASSISTANT OFFICE ADMINISTRATOR II

JOB TITLE: ASSISTANT OFFICE ADMINISTRATOR II

REPORTING TO: ASSISTANT DIRECTOR HUMAN RESOURCE & ADMINISTRATION

DEPARTMENT: CORPORATE SERVICES

DIVISION: HUMAN RESOURCE & ADMINISTRATION

GRADE: CAJ 8

NO. OF POSTS 1

TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

MAIN RESPONSIBILITIES

Duties and responsibilities entail:

 Taking oral dictation;
 Managing e-office;
 Word and data processing;
 Operating office equipment;
 Maintaining office diary, appointments and travel itineraries;
 Attending to visitors/clients;
 Handling telephone calls; coordinating schedules of meetings;
 Ensuring security of office records, equipment and documents, including classified materials;
 Maintaining an up to date filing system in the office;
 Establishing and monitoring procedures for record keeping of correspondence and file movements;
 Preparing responses to simple routine correspondence;
 Managing office protocol and etiquette;
 Supervising office cleanliness; managing petty cash;
 Ensuring security, integrity and confidentiality of data; and
 Undertaking any other office administrative services duties that may be assigned.

COMPETENCIES

For appointment to this position, a candidate must have;

 Served in the grade of Assistant Office Administrator III for a minimum period of four (4) years or its equivalent
 Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) and;
 Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council (KNEC) in the following subjects:

(a) Shorthand III (minimum 120 w.p.m.),
(b) Typewriting III (50 w.p.m.)
(c) Business English III/Communications II,
(d) Commerce II,
(e) Office Practice II,
(f) Secretarial Duties II, and
(g) Office Management III/Office Administration and Management III;

 Certificate in Customer Care course from a recognized institution;
 Certificate in Computer Application Skills from a recognized institution;

CLEARANCE/COMPLIANCE CERTIFICATES

Applicants should attach copies of clearance and/or compliance certificates from:

Kenya Revenue Authority
Ethics & Anti-Corruption Commission
Directorate of Criminal Investigations (CID)
A credit reference bureau
Higher Education Loans Board

The Closing date is on 14th February' 2022 at 4.30pm

An application letter with attached copies of certificates and other credentials should be addressed to:

THE COMMISSION SECRETARY
COMMISSION ON ADMINISTRATIVE JUSTICE
2ND FLOOR, WESTEND TOWERS – WAIYAKI WAY
P O BOX 20414 CITY SQUARE 00200
NAIROBI

https://www.ombudsman.go.ke/index.php/opportunities/careers