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Vacant Position: Secretariat Admin Officer

Department: Secretariat

Reporting to: Executive Assistant to Club Secretary / Secretariat Manager

Function Liaisons: Membership Administrator

Terms of Employment: One Year Renewable Contract

Availability: Immediately

The Role: The ideal candidate will be responsible for providing administrative support in Secretariat Department with an expectation exceptional delivery and memorable experience for Club Members, their guests and Team members.

Principal Accountabilities:

1. Reciprocity – offer Administrative Support to Reciprocal Clubs Committee including but not limited to researching on reciprocating clubs, organising meetings, minutes takings, follow-up on matters arising and execute all actions as directed.

2. Membership

a. Membership Transitions – prepare transition letters reports and letters. Send letters and respond to Members' enquiries accordingly.

b. Database – update and maintain membership database accordingly

c. Posting Candidates in the Database – open accounts for new member and post in details as provided in the membership application form

d. Deputise Membership Admin while on leave.

3. Members Comments – Collate and analyse Members and guests' comments/feedback in the appropriate format. Prepare reports for the relevant Committee meetings.

4. Maintain membership registry, ensuring all relevant documents are filled and are up to date.

5. Filter all incoming mail and parcels and ensure they reach the designated persons on time.

6. Assist in preparation of Committee and Annual General meetings as directed.

7. Stock Secretariat stationeries stores and always maintain it up to date in all respects in a presentable manner.

8. Any other duties that may be assigned.

QUALIFICATIONS OF A SECRETARIAT ADMINISTRATIVE OFFICER

  • Diploma in Business Administration or equivalent
  • Prior experience as an Office Assistant, Office Administrator or handling administrative responsibilities in a related field
  • Organised, multi skilled, self-directed individual with a positive attitude, excellent organizational skills and able to work under minimum supervision.
  • Visionary, result-driven, self-directed and resourceful administrative professional focusing in making a difference in office administrative procedures.
  • Excellent communication and presentation skills with the ability to liaise effectively with a range of departments to effectively achieve departmental and organisational objectives
  • Flexible and able to adapt to rapidly changing circumstances, prioritize, multitask and meet deadlines
  • Analytical decision making and proactive approaches to problem solving
  • Ability to work autonomously and as part of a team
  • Discretion with personal and confidential information
  • Advanced interpersonal skills, demonstrated ability to develop strong working relationships
  • Creative and innovative thinker
  • Proficient in Microsoft Office, In-design, Photoshop & Corel Draw
  • Qualifications in Secretarial studies will be an added advantage

How to Apply

Interested candidates are requested send an updated Resume and letter of application referenced "Secretariat Administrative Officer" to careers@mcc.co.ke by end of day (5.00pm) Monday, 31st January 2022.

Due to the large number of applications we may receive, kindly note that only short-listed candidates will be contacted.

Please be advised that Muthaiga Country Club is an equal opportunity employer and does not ask for money from applicants under any circumstances during the recruitment process.

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