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Position:         Program Assistant

Location:         Mombasa

Reports To:     Program Specialist

Background:

The Center for International Health, Education, and Biosecurity (Ciheb) — Kenya is a local non-governmental organization collaborating with the Ministry of Health and County Health Management Teams to strengthen health systems for improved quality of health care in Kenya. Ciheb-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu, and Migori to support the implementation and expansion of high quality, sustainable and comprehensive HIV prevention, care and treatment programs and expansion of COVID-19 vaccination with funding from the US President's Emergency Plan for AIDS Relief (PEPFAR).

Job Summary:

The Program Assistant provides programmatic and technical support to field staffs implementing the project and ensure effective delivery of the desired results. These include support in implementation of the work plan, managing reimbursement, stores management and procurement processes, among other duties.

Roles and Responsibilities:

  • Provide operational support to implementation of the project.
  • In liaison with field staff, ensure timely development and implementation of work plans and budgets for the grants.
  • Ensure project implementation is in line with donor guidelines, timelines and targets.
  • Ensure all interventions are implemented within schedule, plans and budgets.
  • Provide programmatic support to field staff based on their need.
  • Maintain relationship with donors and respective Ministry of Health Divisions and county governments.
  • Support the Program Specialist to develop and update work-plans and monthly calendar of activities.
  • Support in the planning and organization of workshops, trainings and meetings.
  • Provide logistical and administrative support to the Technical Team in execution of their activities.
  • Raising of purchase requisitions.
  • Stores management.
  • Support in documentation of project activities such as workshops, conferences, trainings and meetings.
  • Contribute to writing of project reports as well as maintenance of project beneficiaries.

Qualifications and Experience:

  • Degree in development related course Project Management/Social Sciences/Administration.
  • Two (2) years' experience managing health related donor-funded programs will be an added advantage
  • Good computer skills with proficiency in Microsoft packages
  • Good organizational skills
  • Sound interpersonal and liaison skills as well as a team player
  • Excellent planning and organizational skills
  • Good communication and facilitation skills
  • Must be a self-motivated and reliable person who can work with minimal supervision

How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before 9th February 2022. Applicants are advised to include the title "Program Assistant" on the subject line.

The Center for International Health, Education and Biosecurity (Ciheb) — Kenya is an equal opportunity employer.

Only short-listed candidates will be contacted.

https://www.cihebkenya.org/jobs/program-assistant/

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